A. ORIGINAL APPOINTMENT (NEW HIRE)
o Fully Accomplished Basic Paper (HRDO B-1) (1 copy) [obtain at department]
o 1 ½ x 1 ½ Photo pictures [needed for CV and personal data sheet]
o Curriculum Vitae (CV) with 1 ½ x 1 ½ picture (2 copies)
o Justification from chair/director endorsed by dean [obtain at department]
o Transcript of Records (Original) [obtain at alma mater]
* for new UP graduates, True Copy of Grades (TCG) certified instead
o Diploma (Certified Photocopy)
o NBI Clearance [obtain at NBI – must register online]
o Marriage Contract (NSO Authenticated), if married
o Birth Certificate (NSO Authenticated)
o Drug test [from laboratory testing facilities, takes one day to get results. This is needed for the medical certificate]
o Documentary stamp [from any post office (PHLPOST). This is needed for the medical certificate]
o Community tax certificate (Sedula) [from City Hall, needed for notarized personal data]
o Medical Certificate with documentary stamp (1 copy)
[Get endorsed medical certificate form from department then proceed to HRDO at Quezon Hall.Proceed to UP infirmary to perform free dental check and paid laboratory tests, such as urinalysis, Xray, and fecalysis. Lab tests take a day to get results. Make sure to bring drug test results and ID containing blood type. If not, blood test can be performed in the lab. After a day, obtain and bring lab test results to triage / front desk, which will direct you to the resident doctor for physical exam and release of form.]
*LECTURERS are not required to submit medical certificate
o Mandatory drug test results (CSC MC No. 13,2010)
o Oath of Office with documentary stamp (3 copies)
o Statement of assets and liabilities (3 copies) [obtain from department]
o Notarized personal data sheet (CSC, Form 212) with 1 ½ x 1 ½ picture (1 copy) [Forms can be obtained at the department. Notary can be done at any notary public for a small fee]
o Approved transfer from former agency and service record (if applicable)
o Approved Transfer from former office/agency
o Clearance from former Office
o Certification of leave credits from former Office
o Certification of premium deductions
o Service Records
A.1 FOR FOREIGNERS:
o Fully Accomplished Basic Paper (HRDO B-1), (1 copy)
o Curriculum Vitae (CV) with 1 ½ x 1 ½ picture (2 copies)
o Justification
o Transcript of Records (Original)
o Working Visa o Employment Permit from DOLE
o MOA/Terms of Reference indicating Host Professor
A.2 For TEACHING ASSOCIATE/TEACHING FELLOW
o Fully Accomplished Basic Paper (HRDO B-1), (1 copy)
o Curriculum Vitae (CV) with 1 ½ x 1 ½ picture (2 copies)
o Justification o Photocopy of grades for previous semester
o Photocopy of Form 5
B. RENEWAL
o Fully Accomplished Basic Paper (HRDO B-1), (1 copy)
o Justification
o SET Scores (for the last 2 semesters)
C. TENURE AT PROFESSOR/ASSOCIATE/ASSISTANT/ LEVEL
o Fully accomplished Basic Paper (HRDO B-1), (1 copy)
o Updated CV (to indicate accomplishments and publication in a refereed journal)
o Justification
o SET Scores (for the last 6 semesters)
o Medical Certificate with documentary stamp
o Proof of publication
D. REAPPOINTMENT/REEMPLOYMENT/RECLASS
o Transcript of Records
o Diploma
o Certificate of Graduation from OUR
o Fully accomplished Basic Paper (HRDO B-1), (1 copy)
o Justification
o Updated Curriculum Vitae with 1 ½ x 1 ½ picture (1 copy)
o SET Scores
E. RENEWAL BEYOND FACULTY TENURE RULE(*) AND RENEWAL BEYOND UP OR OUT RULE(**)
o Fully Accomplished Basic Paper (HRDO B-1), (1 copy o Justification
o Certification from Editor when the refereed publication be released*
o Certification from Thesis Adviser when the
o recommendee will finish Master’s degree**
o Updated Curriculum Vitae o SET Scores (for the last 2 semesters)
F. EXTENSION OF SERVICE OF LECTURER BEYOND COMPULSORY RETIREMENT AGE OF 65
o Fully Accomplished Basic Paper (HRDO B-1), (1 copy)
o with white Basic Paper( New Form –OSU Form)
o Updated CV
o Justification for the need for services o SET Scores (for the last 2 semesters)
o Medical Certificate with documentary stamp (1 copy)
o Faculty Development Plan which includes the timetable and the faculty members being trained to eventually take over the courses handled by the lecturer
o OVPAA Form 3 (Appointment of Non-Regular Faculty Beyond Age 65 – OVPAA 2011-23 and Memo No. CAS-11-021)
G. EXTENSION OF SERVICE OF REGULAR FACULTY MEMBER BEYOND COMPULSORY RETIREMENT AGE OF 65
o Fully Accomplished Basic Paper (HRDO B-1), (1 copy) with white Basic Paper( New Form –OSU Form)
o Updated CV
o Justification for the need for services
o SET Scores (for the last 2 semesters)
o Medical Certificate with documentary stamp (1 copy)
o Faculty Development Plan which includes the timetable and the faculty members being trained to eventually take over the courses handled by the lecturer
o The 65th birthday of the concerned faculty member occurs within the semester that his/her appointment is recommended for extension o Information or data that he or she is mentoring a graduate student who is scheduled to complete all doctoral degree requirements within the semester that his or her appointment is extended
H. AUTOMATIC PROMOTION/PROMOTION
o Fully Accomplished Basic Paper (HRDO B-1), (1 copy o Updated CV o SET Scores (for the last 2 semesters); if no SET, state if o on scholarships/LOA, etc.
o Justification
o Report for Duty from Fellowship o Transcript of Records and Certification from the o Registrar’s Office/Diploma – PhD or MA/MS
I. ADDITIONAL ASSIGNMENT (ORIGINAL)
o Fully accomplished Basic Paper (white form)
o Curiculum Vitae o Justification
J. AUTHORITY TO TEACH
o Fully Accomplished Basic Paper (HRDO B-1), (1 copy)
o Permission/Endorsement from the mother unit
K. VISITING PROFESSOR/TEACHING FELLOW
o Fully accomplished Basic Paper
o Justification
o Terms of Reference (to indicate Host Prof./Host Scientist)
o Curiculum Vitae
o MOA
L. VISITING RESEARCH FELLOW
o Fully accomplished Basic Paper (green form)
o Transcript of Records/Certificate of Mater’s degree
o Justification
Research Extension and Professional Staff (REPS) Appointment Paper Checklist